Case Study Poster Competition

Our annual Case Study Poster Competition is scheduled annually during the Spring Seminar of the American College of Osteopathic Emergency Physicians (ACOEP).  The competition is open to all emergency medicine professionals.

Competition Format

Accepted Posters will be placed on digital display for a specific time prior to the beginning of the competition. During this time, conference participants will be allowed to view the poster prior to the presentation period.

Each presenter will be assigned a (5) minute time frame in which they will present their poster to an audience of physicians and their peers.  Posters will be digitally displayed in an interactive forum with a variety of presenters presenting simultaneously.  Presenters will be expected to present their poster and answer questions multiple times within their presentation time frame.  Judges will make rounds to each poster presenter in the room and judge the presenter on the poster content and presentation.  At the end of the presentations, judges will adjourn to discuss their grading of the posters. Student/residents and faculty will be judged in 2 separate tracks, but only residents and students receive awards.

Competition Requirements

All entries must be submitted on the designated form, found on the ACOEP’s website or at the end of this document by February 14tht.  Entries received after this date will not be accepted.

All applicants will be notified of their acceptance or non-acceptance by ACOEP via email by March 14th annually.  Accepted applicants will be provided with the date and times for display and judging.

Case Report Format

Any submission that does not follow the formatting or submission requirements will not be considered for acceptance in the competition.

Formatting: All manuscript documents must be submitted in Microsoft word documents. Text must be in 12-point times new roman font. The abstract and manuscript must be double spaced and must contain continuous line numbering in the left-hand margin. All footnote numbering must be in superscript format (Ctrl shift +) with the number following punctuation. Headlines for each portion of the case report should include: ABSTRACT, INTRODUCTION, CASE REPORT, DISCUSSION, CONCLUSION, and REFERENCES. These headers must be bolded and capitalized. The entire manuscript must be 1750 words or less (excluding the abstract, legends and references).

Cover Letter – Should be addressed to FOEM board and be written by the presenter of the case report. The cover letter should include: a brief statement of justification for inclusion in the competition, a statement on conflicts of interest, address and complete contact information of the presenter and any grants received in conjunction with the project.

Title Page: Should include the title of the presentation (100 characters or less), all authors with corresponding titles, institutions, departments, city, state and contact emails, word count and clearly identifies whom is the corresponding/presenting author

IRB Documentation: Evidence of IRB approval, institutional policy or signed attestation by the corresponding author in the cover letter that institution does not require IRB approval for case reports and images

Abstract: Should be in narrative form and is limited to 100 words or less. The abstract should provide a brief overview of the manuscript and be submitted as its own separate page.

Introduction: Describe the context of the case and explain its relevance and importance. Describe whether the case is unique. If not, does the case have an unusual diagnosis, prognosis, therapy or harm?  Is the case an unusual presentation of a common condition? Or an unusual complication of a disease or management? Describe the instructive or teaching points that add value to this case. Does it demonstrate a cost-effective approach to management or alternative diagnostic/treatment strategy? Does it increase awareness of a rare condition?

Case Report: The case should be reported in the usual case presentation sequence. The participant should describe the history of present illness, physical examination, medical investigations (laboratory values with reference ranges, radiographic images etc.), emergency department treatments and the patient’s outcome.

Discussion: Report a literature review of the current diagnosis. Include when applicable the prevalence, pathophysiology, symptomology, diagnostic strategies and treatments. These should include references from the literature when available.

Conclusion: Provide a summary of the diagnosis and its importance to emergency medicine

References: Must be listed in the order that they appear in the text.  References must follow the American Medical Association Citation Style Guide except for the following: List up to three authors, before putting et al, delete spaces between publication year, volume, issue, and page numbers, and the DOI should be removed from all references. Journal names must also be abbreviated and italicized

Images: All images must be submitted on a separate page, be de-identified and must include contrasting black or white arrows clearly pointing to important findings. Markers must be referenced in the legend.

Poster Format

Posters must be supplied as a one-page PowerPoint presentation in widescreen (16:9) orientation to ACOEP staff prior to the conference.  No physical posters should be printed or transported, as our competitions are 100% digital.

Posters should follow the same format as the original case manuscript and must include the following headers: INTRODUCTION, CASE REPORT, DISCUSSION, CONCLUSION, and REFERENCES. Charts, graphs, and images should be included as applicable. Posters not meeting these criteria will have points deducted at the time of judging.

Apply Here

New Innovations in Emergency Medicine

The New Innovations in Emergency Medicine Poster Competition is scheduled annually during the Spring Seminar of the American College of Osteopathic Emergency Physicians (ACOEP).  The competition is open to all emergency medicine professionals.  This competition allows residents and faculty at current emergency medicine residencies to feature educational innovations they have created and use at their residency site. This may include: simulation, EM education, journal club, applicant evaluation, medical student education, etc.

Competition Format

Accepted Posters will be placed on digital display for a specific time prior to the beginning of the competition. During this time, conference participants will be allowed to view the poster prior to the presentation period.

Each presenter will be assigned a time frame in which they will present their poster to an audience of physicians and their peers.  Posters will be digitally displayed in an interactive forum with a variety of presenters presenting simultaneously.  Presenters will be expected to present their poster and answer questions multiple times within their presentation time frame.  Judges will make rounds to each poster presenter in the room and judge the presenter on the poster content and presentation.  At the end of the presentations, judges will adjourn to discuss their grading of the posters. Student/residents and faculty will be judged in 2 separate tracks, but only residents receive awards.

Competition Requirements

All entries must be submitted on the designated form, found on ACOEP’s website or at the end of this document by February 14th.  Entries received after this date will not be accepted.

All applicants will be notified of their acceptance or non-acceptance by ACOEP via email by March 14th annually.  Accepted applicants will be provided with the date and times for display and judging.

Abstracts must be submitted in a Microsoft word document, double spaced and text must be in 12-point times new roman font. Headlines for each section of the abstract should include BACKGROUND, OBJECTIVE, METHODS, RESULTS and CONCLUSION. The total length of the abstract should not exceed 500 words. The title, headers, authors and affiliations will not be included in the final word count. Below you will find more detail for what should be included in each section of the abstract.

TITLE: Should be less than 15 words and not include any abbreviations.

AFFILIATIONS: List all authors as you would like them to appear as if the abstract is being published in a journal.

BACKGROUND: Should contain two to three sentences outlining the importance of the project with attention to previous literature in the field. For instance, “Evidence based medicine and lifelong learning are essential to emergency medicine. The Fresno test of Evidence Based Medicine, is a validated tool used to assesses a learner’s knowledge of evidence-based medicine”.

OBJECTIVE: Should detail the primary endpoint of the innovation. For instance, “The primary objective of the study was to determine if teaching evidence-based medicine through a systematic approach at journal club increased learner’s scores on the Fresno test”.

METHODS: This section should include several sentences detailing how the authors performed their innovation at their residency site. For example, “Following IRB approval, a before and after study was completed over the course of the academic year 2018. The Fresno test was given to all residents at the beginning of the academic year during the first journal club. Subsequently, each journal club then specifically taught key elements that were tested on the Fresno test each month. At the end of the academic year, the Fresno test was again given to the residents for completion. One study author graded all tests. Descriptive statistics and the t-test were used to determine if any change was noted over time.

RESULTS: This section may vary based upon the type of innovation studied. However, it is recommended to include at least basic descriptive statistics in this section. For instance, “A total of 18 residents completed the Fresno test with 75% being male. Prior to intervention, overall mean performance on the Fresno test was 38% and following intervention was 77% (p<0.05).”

CONCLUSION: Should detail the overall findings of the innovation while being tied directly back into the objective. For instance, “Following directed evidence-based teaching, residents were found to statistically increase their scores on the Fresno test”.

Poster Format

Posters must be supplied as a one-page PowerPoint presentation in widescreen (16:9) orientation to ACOEP staff prior to the conference.  No physical posters should be printed or transported, as our competitions are 100% digital.

Apply Here

If you have any questions, contact Lindsey Roden at lroden@acoep.org