Important Exhibitor Information

exhbitors

Dear ACOEP Industry Partner,

On behalf of the American College of Osteopathic Emergency Physicians (ACOEP), thank you once again for partnering with us for the 2026 ACOEP Spring Seminar, taking place in Orlando, Florida. We are excited to have you join us and sincerely appreciate your support in making this meeting a success.

For the latest agenda updates and additional conference details, please visit the ACOEP website.

Hotel Logistics & Room Block Information

The 2026 Spring Meeting will be held at:
Loews Portofino Bay Hotel at Universal Orlando
5601 Universal Blvd
Orlando, FL 32819

Book Your Hotel Room

Exhibitor Logistics & Details

Company Registration
Please register all exhibitor booth representatives using the link below:

Complete Your Company Registration
  • Each exhibitor table includes two complimentary attendee registrations.
  • No registration code is required.
  • Additional exhibitor badges may be purchased for $275.00 each. Please contact megan@affinity-strategies.com to purchase additional passes.
  • Each attendee must be registered individually and create a separate account with ACOEP.
  • Each registration must use the attendee’s unique email address so we can send Whova app invitations once available.
  • Please note: ACOEP staff are monitoring the use of this registration for each company

Exhibit Set-Up & Breakdown

  • Set-Up: Tuscan Ballroom IV
    • Sunday, April 19, 2026 | 11:00am – 5:00pm
  • Breakdown:
    • Thursday, April 24, 2026 | 11:00am – 1:00pm

Booth Inclusions

  • One 6-foot table
  • Two chairs
  • CME credit is not available for exhibitor

Electric & Audio-Visual Needs

Electric & Audio-Visual Needs

GES is the official provider for electrical services.  Please use this link to order: https://ordering.ges.com/052697686

For any audiovisual needs, please reach out to becky@affinity-strategies.com.  Meeting space Wi-Fi is included in your sponsorship.

Exhibit Hall Hours & Dedicated Breaks

Attendees will have access to the Exhibit Hall during the following hours:

  • Monday: 7:00 am – 12:30 pm
  • Tuesday: 7:00 am – 12:30 pm
  • Wednesday: 7:00 am – 12:30 pm
  • Thursday: 7:00 am – 11:00 am

Exhibitors may staff their booths at their discretion. Suggested high-traffic times include:

  • Monday – Thursday Breakfast: 7:30am – 9:00am
  • Monday – Thursday a.m. break 10:30am – 11:00am

Shipping Information

Packages shipped to the hotel should be addressed as follows:

Group Name
Attention: Michael Craig
Loews Portofino Bay Hotel at Universal Orlando
5601 Universal Boulevard
Orlando, FL 32819-7880

Any shipment with multiple packages must be numbered to reflect the total number of packages in the shipment.  Please advise our event manager Michael Craig in advance of shipment regarding (1) shipping method; (2) expected shipping date and time; (3) where and when the shipment is expected to be delivered.

You will be responsible for coordinating with hotel staff upon arrival to retrieve your shipped materials and arrange payment for shipment receipt. Once payment is completed, hotel staff will deliver materials to your assigned table.

Please be sure to label all boxes clearly with your company name and the total number of boxes (e.g., 1 of 4).

The exhibit hall diagram with booth assignments will be sent closer to the event.

We truly appreciate your partnership and look forward to a successful and engaging meeting together.